RCS District Office
P.O. Box 100
15 Mountain Road
Ravena, NY 12143
(518) 756-5200
Robert K. Libby,

orange bar bullet RCS Advocacy


Tips for effective letter writing


Some forms of written communication are more effective than others. While e-mails and form letters are fine, personal letters (perhaps even hand-written) convey a stronger message. They demonstrate the importance of your concerns by showing you went out of your way to make them known. Writing a letter and making a follow-up phone call takes a few minutes, but those steps ensure that your legislator knows just how you want to be represented.


When writing a letter, you should:

  • Keep your letter short; a single page is best.
  • Be concise and specific, but add personal touches on how your selected issue impacts you and your family.
  • The letter should include the following parts:
  • Introduction
  • Problem statement
  • Proposed solution
  • Conclusion and call to action
  • Be sure to include all of your contact information (e.g., home address, phone number, e-mail address), so your legislator can reply to you.