RCS District Office
P.O. Box 100
15 Mountain Road
Ravena, NY 12143
(518) 756-5200
Robert K. Libby,

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Tips for effective in-person meetings

A face-to-face meeting with your legislator is a great way to personalize an issue, and to make sure that your feedback is heard. It is also a great opportunity to educate your representatives about a particular issue and to answer any questions they may have on the topic. Community members can choose to meet with legislators on an individual basis, or go in as a small group (no more than two to three people).


Before the meeting:

  • Make an appointment
  • Prepare for the meeting
  • Define your goals
  • Gather the facts
  • Gather data
  • Practice your talking points
  • Reconfirm the meeting by phone a few days before the meeting

During the meeting:

  • Be on time
  • Introduce yourself
  • Be polite and gracious
  • Stay on topic
  • Tell the legislator why you are there
  • Give background on your issue
  • Tell your story and explain the impact of any action/inaction
  • Make your recommendation or request for action
  • Get a commitment
  • Allow time for questions
  • Respect the legislator’s schedule and end on time
  • Leave your contact information and any supporting materials

After the meeting:

  • Send a thank you note
  • Follow-up on action items
  • Sustain the relationship